Purchasing
It is the policy of the Rockford Park District that the selection of providers must take into consideration the qualifications, experience of the provider, availability, prior experience and fees, in that order, in making a determination of which provider will best serve the needs of the District.
The primary responsibility of the Purchasing Department is to secure goods and services in accordance with the policies established by the Board of Commissioners and applicable laws of the State of Illinois. Purchasing is also an oversight department for the District ensuring that all purchasing within the District follows state standards.
VENDOR CONTACT
Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. Vendors are encouraged to make appointments with purchasing personnel in advance in order to avoid interrupted discussions.
Bids
ADVERTISING OF BIDS
Bids will be posted on DemandStar and notices will be published in the Rock River Times and other relevant publications as prescribed by applicable laws.
BID THRESHOLDS
$5,000 - $29,999
Required Documentation: Three Written Quotes
$30,000 - $74,999
Required Documentation: Public Bid/Staff Recommendation
$75,000 or more
Required Documentation: Public Bid/Board Approval
Invitation for Bid Postings
Bid and Proposal Solicitations are available online from Demandstar. Download Bid and proposal packages from the following link:
Contractor Prequalification
Complete the Contractor Prequalification form and submit back with each required document listed on page 3 to Debbiebrooks@rockfordparkdistrict.org.
RESPONSIBLE BIDDER ORDINANCE
Responsible Bidder for: Ordinance 2013-O-03 projects meets as of the job specifications, the following applicable criteria and submits evidence of such compliance for both general contractors and any or all subcontractors.
A. All applicable laws prerequisite to doing business in Illinois.
B. Evidence of compliance with
i. Federal Employer Tax Identification Number or Social Security Number (for individuals).
ii. ii. Provision of Section 2000(e) of Chapter 21, Title 42 of the United States Code and Federal Executive Order No. 11246 as amended by Executive Order 11375 (known as the Equal Opportunity Employer provisions).
iii. Documents evidencing current registration with the Illinois Department of Revenue (i.e. UI account number);
iv. Disclosure of any federal, state or local tax liens or tax delinquencies against the contractor or any officers of the contractor in the last five (5) years.
C. Certificates of insurance indicating the following coverages: general liability, workers’ compensation, completed operations, automobile, hazardous occupation, product liability, and professional liability.
D. Compliance with all provisions of the Illinois Prevailing Wage Act, including wages, submission of certified payroll records, medical and hospitalization insurance and retirement for those trades covered in the act. Current Prevailing Wage Rates are located on the IL Department of Labor website: https://www2.illinois.gov/idol/Pages/default.aspx
E. Participation in apprenticeship and training programs applicable to the work to be performed on the projects which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship and Training.
F. Documents evidencing any professional or trade license required by law or local ordinance for any trade or specialty area in which the contractor is seeking a contract award. Additionally, the contract must disclose any suspension or revocation of such license held by the company, or of any director, officer or manager of the company.
G. A statement that individuals who will perform work on the public works project on behalf of the contractor are properly classified as either (i) an employee or (ii) an independent contractor under all applicable state and federal laws and local ordinances.
H. Compliance with all provisions of the Illinois Substance Abuse Prevention on Public Works Projects Act; which compliance and evidence of same, shall be required on all Rockford Park District public works projects regardless of dollar amount of such project(s).
I. Participation in contractor’s safety and health activities and programs including: (i) a written safety policy statement signed by a company representative; and (ii) a completed Contractor Safety & Health Questionnaire.
J. Maintains a written safety manual that applies to, or will be modified to fit, the project at issue.
K. Ensures all sub-contractors hired by the responsible bidder to perform duties on Rockford Park District public works projects are in compliance with all requirements of the responsible bidder ordinance for: a) all construction contracts in excess of $10,000, and; b) for all contracts (regardless of the dollar amount) for electrical work, and/or for fire protection work, and/or for HVAC work and/or for plumbing work, (as defined by the Rockford Park District, in its discretion).
L. The Rockford Park District honors prevailing wages to be paid. The awarded Contractor, including subcontractors, is required to comply with all provisions of the Illinois Prevailing Wage Act, including the payment of wages and fringe benefits as required by law, and the submission of certified payroll transcripts.
M. All invoices for Prevailing Wage work must be submitted with CERTIFIED PAYROLL RECORDS. The Rockford Park District will not pay any invoice for prevailing wage work that does not have appropriate certified payroll records attached.
Prevailing Wage Cerification
All invoices for Prevailing Wage work must be submitted with a PREVAILING WAGE CERTIFICATION FORM. The Rockford Park District will not pay any invoice for prevailing wage work that does not have this form attached.
Current Prevailing Wage Rates
View current Prevailing Wage Rates listed by county in the State of Illinois at the following link:
AWARD
Awards will be made in the best interest of the Rockford Park District, as determined by the Board of Commissioners. The lowest responsible bidder is determined not only by price, but also by quality of product and service, past experience with same products, services offered, warranties, long-range costs, delivery, and similar such items, as judged by the Rockford Park District.
Doing Business with Your Rockford Park District
State of Illinois BEP Program
The State of Illinois Business Enterprise Program (BEP), demonstrates the State’s continued commitment to opportunity and inclusion of minority-owned, women-owned, and persons with disabilities-owned businesses by offering certification opportunities to M/W/PBE firms.
Purchasing Staff
Tamara Ray - Purchasing Manager
815-969-4094
TamaraRay@rockfordparkdistrict.org
Debbie Brooks - Buyer and Records Specialist
815-969-4062
DebbieBrooks@rockfordparkdistrict.org
Pam Lindstrom - Senior Buyer, Procurement
815-987-8849
PamLindstrom@rockfordparkdistrict.org
Purchasing Fax: 815-987-1592